IMPORTANT REGISTRATIONS AND DEADLINES:
NOTIFICATION OF TEMPORARY FOOD SALES AND SAMPLING
NOTE! Each stand that serves or sells food related products must do a notification to city of Helsinki (at least 4 business day before the event). Also note that if you have food available at the stand you have to have a hand washing opportunity behind the stand. It is sufficient if you have a potable can (soap and hand papers), from which you can drain water into the bucket below. This can not be located on the floor, it has to be on top of something like table. On the first morning of the event, the health inspector will carry out an on-the-spot check. If only dry food products, sweets, or coffee are offered, hand sanitizer is sufficient.
The notification form and city of Helsinki’s guidelines can be found here
ADDITIONAL ORDERS– March 24
Final order deadline was March 24.
COMPETITIONS – March 24
The last day to register for competitions (filter coffee, espresso, tea, kombucha, ice cream, and chocolate) is March 24.
Register for competitions using this form
COMPETITION PRODUCT DELIVERY – March 31
The delivery of competition products applies to the following categories: filter coffee, decaf coffee, chocolate, tea, and kombucha. Final delivery date: March 31
Products must be delivered to the following address:
Kaapelitehtaan Konttori, Kaapeliaukio 3, 00180 Helsinki.
Important: Mark the package with the event name (Helsinki Coffee Festival / Ice Cream & Chocolate Carnival).
Upcoming registration deadline – April 13, 2025 for the following categories:
- Espresso
- Limited Edition Filter Coffee
- Ice Cream
👉 Registration and more info: https://www.carnivals.fi/osastot/kilpailut
❓ Questions about the competitions?
Please don’t hesitate to contact our competition producer:
Sara / productions@carnivals.fi / +358 45 265 2333
STAND PRESENTATION – April 7
Submit booth details no later than April 7. Submit the booth presentation using this form.
A brief company introduction and a description of the booth’s offerings (what visitors can taste, purchase, and experience)
STAFF ACCREDITATION – April 7
To ensure smooth entry during the event, please provide the full names (first and last name) of all booth staff by April 7.
Accredit staff using this form
INFO SESSION
Thank you to everyone who participated in the Helsinki Coffee Festival info session!The recording of the Finnish-language session held on March 20th is now available here:
Unfortunately, the English-language recording was not saved, but the presentation materials are available for download from the same location.
CONTACT INFORMATION
Matti Laukko – Production
matti@carnivals.fi
Sini Jaatinen – Partnerships
sini@carnivals.fi
Tommi Harju – Production, Booths
tommi@carnivals.fi
Maija Kestilä – Media Relations, Marketing & Communications
maija@carnivals.fi
Sara Aarros – Competitions, Volunteers
productions@carnivals.fi
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